If you’re planning an event in another city that’s not your home, you have even more details to consider! Enjoy this season of preparation worry-free with Emily Sara Events. Our lead coordinator, Emily, will be there for you from beginning to end. The team will help you work out all the details with professional care so that all your wedding dreams come true.
Destination Wedding Coordination Packages
Our destination wedding coordination services include guided planning from beginning to end for the busy bride who wants a destination wedding. You receive all the services from both our “Everything Package” and the “Wedding Day Management” package. Enjoy being queen for a day and let us worry about the details!
Everything Package
- Initial consultation planning meeting about your big day
- A guided plan based on budget priorities and wish list
- Open communication throughout the process
- Will accompany you to site visits, tastings, and vendor meetings if available
- Handles all details down to the last boutonniere
- Venue searching
- Vendor recommendations if needed
- Scheduling of vendor meetings and communication with all vendors
- Timeline creation and help with venue layout and logistical details
- Assistance with travel accommodations for guests and hotel room block management
- Assistance with invitation assembly and RSVP management
- Assistance with rehearsal dinner and/or next day brunch planning and logistics
- Arrange rental returns post-wedding (ex. cake stands, floral vases, etc.)
- Coordination of rehearsal and wedding day (See Wedding Day Management Package for more details)
- Includes planner and 1-2 assistants
Wedding Day Management
- Initial consultation planning meeting
- Open communication throughout the process
- Scheduling assistance and logistical details
- Vendor recommendations if needed
- Venue walkthrough approximately two months before wedding
- Liaison between bride, groom, family, guests, and vendors
- Timeline creation
- Final meeting approximately two weeks before wedding
- Coordination of rehearsal and wedding day
- Set up and tear down of decor for ceremony and reception
- Access to wedding day emergency bag
- Includes planner and 1-2 assistants
- Plus More!
**Travel fees will be applied once hotel, flight, and transportation, etc are booked. Meals for the team are included in the base rate.
**Add-on services may be added on at any time such as welcome bag assembly, favor assembly, additional planning meetings, additional assistants, etc. There will be additional costs for these services.
Let’s talk about how we can help make your wedding day stress-free!
Locations We Love
Wherever the location, we are happy to discuss your event with you! However, we especially love to work in…
• Louisville, KY
• Omaha, NE
• Kansas City, MO
• Atlanta, GA
Please contact us for more information about wedding day coordination… we are happy to help.